Oversees all administrative duties regarding procurement and budget functions and activities in a large City department. Analyzes the department’s personnel and non-personnel requirements and organizational structures and prepares recommendations to departmental managers. Helps lead in the preparation of the department’s annual budgets. Prepares RFP, RFQ and Bid solicitations including the Scope of Services, Detailed Specifications. Prepares requisitions and commodity code assignments for new BACP purchase orders executed by the Department of Procurement Services (DPS) and BACP Non-DPS contracts. Prepares draft documents for contract modifications, estimated quantity usage reports, time extensions and vendor limit increases for DPS contracts that BACP is utilizing as a participating user department. Reviews non-DPS agreements and transactions to insure they are covered by Pre-Approved Categories (Exhibit A) and the Direct Voucher Policy. Attends DPS and Department of Finance (DoF) sponsored trainings and meetings to insure BACP is in compliance with DPS and DoF policies. Audits BACP travel reimbursement expenditure reports. Packages DoF Non-Delegate Agency contracts. Prepares contract document templates for Delegate Agencies. Conducts contract intake sessions with Agencies. Verifies all Neighborhood Business Development contract documents are submitted to BACP correctly. Ensures EDS approval of these contracts. Enters Delegate Agency POs into FMPS. Obtains Commissioner's signature. Finalizes ESmart (City’s electronic contract document transmittal system) budget revision review and Department approval and then forwards to GPAD (City’s electronic grant approval system). Audits BACP mileage reimbursement expenditure reports.

Graduation from an accredited college or university with a Bachelor's degree in Business or Public Administration or directly related field, plus four years of budgetary, human resource or office administration experience of which two years are in a supervisory role related to the responsibilities of the position, or an equivalent combination of education, training and experience
Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.
NOTE: To be considered for this position you must provide information about your educational background and your work experience. You must include job titles, dates of employment, and specific job duties. (If you are a current City employee, Acting Up cannot be considered.) If you fail to provide this information at the time you submit your application, it will be incomplete and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.
NOTE: You must provide your transcripts or diploma, professional license, or training certificates at time of processing, if applicable. You must also provide your valid U.S. driver's license at time of processing.
Education & Employment Verification - Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired
VETERANS PREFERENCE NOTE: The City of Chicago offers Veterans Preference to both current, active military personnel AND military personnel who have served in the Armed Forces of the United States and have received an honorable or general discharge. Eligible candidates must have at least six months of active duty documented. In order to receive the veterans preference, candidates need to indicate whether or not they are a veteran by answering "yes" or "no" to the question on the online application that asks, "Are you currently serving on active duty for at least six months in the Armed Forces of the United States OR have you served in the Armed Forces of the United States on active duty for at least six months and received an honorable or general discharge?" In addition, you must attach documentation to verify your military service. For veterans, you must attach a copy of your DD214 to your online application which includes character of service status OR a letter from the United States Veterans Administration on official stationary stating dates of service and character of service. For active military personnel, you must attach a letter from your Commanding Officer on official stationary verifying your active duty, length of service, and character of service in the Armed Forces of the United States AND a copy of your military ID to your online application.

Previous experience with budget development and administration
Proficiency with MS Office
Previous experience with basic accounting principles and practices
Proficiency creating and manipulating spreadsheets
Proficiency using Oracle based Financial Management Purchasing System